Tips for clear and concise business communication

 Proceed with your main point. At all times begin your writing with your main point. Then elaborate if required. For example if you were required to email someone in one or two sentences, it wouldn't be possible. To be concise in this matter, it is important to incorporate this tip. Write short and simple sentence. Read carefully what you write if it does not make sense then rewrite until it is clear. Always use spell check but do not over use. Spell check always give word for name.For example if actual name is Guffey but it give guffaw. So use spell check carefully.

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http://whartonmagazine.com/blog/6-tips-for-clear-and-concise-business-communication/

How to be more concise in speaking

Expand your vocabulary

This can only be done by using dictionary. Use different words for something this make more interest and color in your speech.

Use correct grammar

Use correct grammer.Use the following words in their proper place:

I

Me

His

He

Not

No

Him

Always say “as I said” never “like I said”

Try to work on being more concise

Do not talk more. Sometime it can make some people shut down. Since the discussion then becomes dull and pointless if the listener is not captivated and attracted to your discussion.

Here are some tips for being concise:

·         Keep sentences short.

·         The self-discipline to do with that will aid you in making your point quickly.

Discussion:

What will you do to improve your vocabulary?

http://www.speaking-tips.com/Articles/Be-Concise!.aspx

http://www.wikihow.com/Be-Articulate
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How to be more concise in speaking

Think before you speak

You can eliminate verbal pause when you start thinking before speaking it also helps you to prevent from saying which is not important. .Before saying anything always revises the words. .When you revise, you can add proper words and eliminate unimportant worlds  such as “like” or “they” and substitute  these words with suitable world.

 Use real words

Only use that words that affects others. Use yes instead of yup or yeah, use hello instead of hi.

Have patience

The way you convey yourself and your speech takes great time and effort.

This video provide good public speaking tips,so watch this video.

Discussion:

 How much times you use the world like yup or hi ?

 Toastmasters (2012 May 7) Five Basic Public Speaking Tips [ Video File].Retrieved From 
http://www.youtube.com/watch?v=AykYRO5d_lI
http://www.speaking-tips.com/Articles/Be-Concise!.aspx

http://www.wikihow.com/Be-Articulate

How to be more concise in speaking

KNOW YOUR SUBJECT

First of all know your subject and then speak about the subject. Speak on matters where you are able to bring more clarity to others. Add something interesting to the discussion of others. While speaking you should have the desire to add something in the discussion. And your voice should be heard.

Eliminate verbal pauses

Do not pause your speaking by saying um, s, like, etc. use nonverbal pauses rather than these world because these words affect the flow of a sentence and nonverbal pause confirms your control over what is being said.

Discussion:
What you do to make your discussion more interesting ?

http://www.speaking-tips.com/Articles/Be-Concise!.aspx

http://www.wikihow.com/Be-Articulate

Eliminating Clichés and Euphemisms

Clichés and euphemisms are basically metaphors and similes. These are types of phrases that should not be utilized while writing concisely. These are types of speech you should avoid using. Examples of this type of speech would be the following:

Ø  Cute as a kitten

Ø  Clear like mud

Ø  Strong like an ox

Ø  Cool as ice

Ø  Sweet as sugar

Ø  Light as a feather

Ø  Time is a thief

Ø  Life is a struggle

Ø  He behaves like a pig

If people do not understand the meaning of Cliches, don't you think that this make content to be clear.

  

 http://www.englishclub.com/vocabulary/figures-metaphor.htm

Phrases You Can Omit

These are words that add nothing to a sentence. These words don’t make the sentence interesting, enticing, and attracting. The following are examples of these phrases.

• As far as I am concerned, global warming should be taken more seriously.
•  As far as I am concerned, Global warming should be taken more seriously.
• In the event that if enough people begin to strike, the matter will be taken care of.
• In the event that if enough people begin to strike, the matter will be taken care of.
•  Some people have a tendency to brag or showoff.
•  Some people have a tendency tend to brag or showoff.

Other phrases that fall under this criterion are the following:

Ø  What I mean to say

Ø  The point I’m trying to make

Ø  Type of

Ø  Manner

Ø  It seems that

Ø  In the process of

Ø  In the nature of

Ø  In the final analysis

Ø  In manner of speaking

Ø  For the purpose of

Ø  For the most part

Ø  For all intents and purposes

Ø  Due to the fact

Ø  Exists

Ø  By virtue of the fact

Ø  By mean of

Ø  Because of the fact

Ø  At the present time


Discussion:
Gather more examples of this type.

http://grammar.ccc.commnet.edu/grammar/concise.htm

Omit Gratuitous Intensifiers and Qualifiers

Do not use the words really, very, quite, extremely, severely when they are not necessary. We cannot banish these worlds from our vocabulary, but they will be used to best effect when used sparingly. For examples:

• The quiz was really difficult for me to complete.
• The water in the lake was extremely beautiful.

http://grammar.ccc.commnet.edu/grammar/concise.htm

Reducing Clauses to Phrases, Phrases to Single Words

The clauses and phrases should be simpler and shorter, the "which clause" can often be shortened to a simple adjective. There are some examples to define it:

Ø  Smith College, which was discovered in 1871, is the premier all-women's college in the United States.

Ø  Discovered in 1871, Smith College is the premier all-women's college in the United States.

Ø  Citizens who knew what was going on voted him out of office.

Ø  Knowledgeable citizens voted him out of office.

                 

  Discussion:
To know more about Phrases ,check the following link.               

http://grammar.ccc.commnet.edu/grammar/concise.htm
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how to be more concise in writing

Avoiding Expletive Constructions
“There is”, “there are” or “it is” are Expletive Constructions.  Do not start the sentence with these; you can never construct a strong sentence by using these.

For example:

Ø  There is an excellent explanation of how to write good email in business communication book

Ø  Business communication book give an excellent explanation about how to write a good email

Ø  It was James who informed the teacher about the various student

Ø  James informed the teacher about various students

Avoid unnecessary worlds 

Remove unnecessary words from sentences

For examples:

Ø  Our students are the best students.

Ø  Our students are the best.

Ø  Their children are very nice children.

Ø  Their children are very nice


Watch this video for more information:

           

Discussion:
Is this video really helpful ?what you learn from this video?

Mbuckhoff1965 (2009, Feb23). TOEFL iBT: How to Be More Concise in Writing and ...[Video File].Retrieved from 

http://www.youtube.com/watch?v=xIws9w3hOAY

http://grammar.ccc.commnet.edu/grammar/concise.htm

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How to be more concise in writing

rr                        Remove Redundancy

 Remove any unnecessary words. These words and phrases increase the overall quantity but not the quality. That is why it is important to remove these words and prevent yourself to utilize them while writing concisely. In addition always avoid double –teaming terms .Redundant phrases are bad habits. Beware of the following: 

     

Redundancy                                       The Lean Version in the evening 5pm                                         5 pm  a total of 6 cows                                             6 cows auto-biography of his life                              auto-biography one and only                                                  one in the period of 6 days                                   6 days absolutely extraordinary                               extraordinary true fact                                                         fact in the event that                                              if job functions                                                   job or functions new innovations                                             innovations one and the same                                           the same particular interest                                           interest free gift                                                            gift

Abbreviated Redundancies       Some people insist it is redundant to say "CPU unit because CPU means Central Processing Unit.. It sounds particularly silly when we come up with a plural such as "CPU units" — Central Processing Unit units.

If you want to learn more then check this link more information: http://grammar.ccc.commnet.edu/grammar/concise.htm   http://www.dailywritingtips.com/8-steps-to-more-concise-writing/

What is Concise?

Concise means something brief in form but comprehensive in scope.It refers to speech or writing that uses very few words to say more.It is brief in form but covers all the important information regarding the topic. The synonyms used for concise are: brief, in a nutshell, lean, short and sweet,summary,to the point,compact, and curt etc. Concise communication and writing makes us more effective and efficient. A person who is concise while writing and speaking definitely effects others.

Vigorous writing is concise. A sentence should contain no unnecessary words, a paragraph no unnecessary sentences, for the same reason that a drawing should have no unnecessary lines and a machine no unnecessary parts. This requires not that the writer make all his sentences short, or that he avoid all detail and treat his subjects only in outline, but that every word tell. — William Strunk Jr. in Elements of Style

Discussion:
What you think about concise?
http://grammar.ccc.commnet.edu/grammar/concise.htm
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